CTNX 2013 Participant Welcome Kit
- Welcome Letter
- The Venue
- Housing, Parking, Food
- What Comes With Your Space and Exhibit Floorplan
- Exhibitor Load In / Load Out Information and Schedule
- Event Open to Public Show Hours Schedule
- CHECKLIST AND IMPORTANT DATES
- Event Services Furniture, Computers, Plasmas
- Speakers General Information
- Demonstrators General Information
- Workshop Instructors General Information
- Recruiters and Talent Seekers General Information
- General Event Guidelines
CTN knows that being around, connecting with, observing, talking to, and sharing with others who have a passion for what they do is key to our success as a creator. To that end CTN brings together extraordinary people from every corner of our industry. We seek out talent not just from the usual sources because we firmly believe that by bringing together multiple voices from a variety of disciplines is critical to creating those extraordinary insights that can only come from the most unexpected connections. Appropriate to this goal, our theme this year is “See, Hear, Engage and Discover” and we hope our guests will do just that on the exhibit floor via the talent hunt map and with our over 300 years of talent all under one roof and cheers to “the unexpected connections” that will happen in the hallways and cafes at the CTN eXpo 2013!
Founder and CEO
The Creative Talent Network
The Event Venue: Burbank Marriott Hotel, 2500 Hollywood Way, Burbank, CA 91505-1019, (818) 843-6000
|All Travel / Housing Reservation Info:||http://www.ctnanimationexpo.com/stores/housing_travel/|
|The Event Hotel is The Burbank Airport Marriott
2500 Hollywood Way
$125.00 /night with our group code “CTNCTNA”
Rates good while supplies last.
|Burbank Courtyard Marriott
2100 Empire Avenue
$119.00 good through October 15, 2013.
After October 15th rooms are based on availability.
RESERVE YOUR DOUBLE ROOM NOW!RESERVE YOUR KING ROOM NOW!
Pipe and Drape, in most exhibitor locations, will consist of a black drape 8’ tall back wall and 3’ tall side walls. Wifi access and 1 electrical outlet are included. We will only have a limited number of extension cords on hand so please plan to bring your own.
- Exhibitor Table: 6’ x 2’ table with black table cloth. 2 chairs, 2 full event passes, 2 guest invitation party only passes for each Friday and Saturday.
- Exhibitor Booth: 10’ wide x 8’ deep, 6’ table with black table cloth. 2 chairs, 4 full event passes, 4 guest invitation party only passes for each Friday and Saturday.
- Exhibitor Corner Booth: 10’ wide x 8’ deep, 6’ table with black table cloth. 2 chairs, 4 full event passes, 4 guest invitation party only passes for each Friday and Saturday.
|Wednesday, November 14th||4pm to 10pm||Check in: By appoint only starting at 4pm-7pm.
Large Exhibitor Load-In (by appt only)
|Thursday, November 15th||2pm to 10pm||Check in: 2pm – 8pm
Exhibitor General Load-In until 10pm
|Friday, November 16th||8am to 11:30am||Check in: 8am – 11:30pm (Please arrive early to avoid the lines)
Exhibitor Final Load-In until 11:30pm Must be up and running by 11:30pm.
|Saturday, November 17th||8am to 9:45am||Exhibitor restock /Additional Load-In|
|Sunday, November 18th||8am to 9:45am||Exhibitor restock / Additional Load-In|
|Sunday, November 19th||5:01pm to 10pm||Exhibit Hall Closes / Load-out Begins|
(Outside of any final preparations, all exhibitors must be up and running by 11:45am on Friday, Nov 16th.
(No hand trucks allowed in the aisles during “open to the public” hours. No early move-outs will be permitted. Please plan accordingly.)
Load-In: Large exhibitors may have an option to start load-in on Wednesday at 4pm. An appointment through your CTN exhibitor manager is required. General exhibitor load-in will commence on Thursday at 2pm. We ask that you exercise caution as our sub-contractors, including electrical and environmental elements, will also be working on event setup at these times. Final load in will recommence Friday morning at 8am. All exhibitors must have your table/booth complete and ready for exhibitors by 11:45am on Friday as the hall opens to the public at noon.
“Delivery Joe”: Our official CTNX porter crew will be available to provide move in assistance during designated load-in and load-out hours. They will be located curb side at the front of the convention hall. Although they are careful, please be aware that the use of this service is at your own risk.
Hall Access – Talent Marketplace and Opportunity Alley: Exhibitors with a space located in the “Talent Marketplace” Exhibit Hall will use the front doors of the Convention Center and then the central doors of this hall for load-in. There is also a loading dock located at the rear of the venue in the case that you have large or extremely heavy items that you do not want to bring through the front door. Please contact us if you will need access to the loading dock.
Pre-Show Shipping and Handling: If you are staying at the hotel, you can opt to have your inventory shipped to yourself at the below address, and it will be put in shipping for when you arrive. There are no storage fees 3 days prior to or 3 days after the expo based on availability.
Download Shipping Information…
Event Open to the Public Hours of Operation
|Friday, November 16th
|12 noon to 7:00 pm
7pm to Midnight
|Saturday, November 17th
|10 am to 7:00 pm
7pm to Midnight
|Sunday, November 18th
|10 am to 5pm It’s a Wrap! See ya next year.|
|Media for Expo Website use MEDIA FILE UPLOAD
1. Headshot/Logo: 185 wide x 166 tall @ 72 Pixel Resolution
2. Bio: Microsoft Word Document .doc file (no pdf’s please)
3. Artwork: Any size @ 72 Pixel ResolutionFile naming format: firstname.lastname.jpg | firstname.lastname.doc
Project Manager: Emily Schuler
Registration Manager: Ron Bradley
Talent Manager: Margarita Sweet
For information 818 259 1598
Please fill out:
Send all forms to
or FAX to 866-375-0431
CTN W-9 FORM … HERE.
Thursday Nov 15th, 7:00pm
Exclusive Screening TBA
Friday Nov 16th, 11:45am
1. Exhibitors must be up and running.
2. Burbank Mayor/ Artist Headliner Ribbon Cutting
3. Doors Open.
Friday Nov 15th 12:30pm
Speaker Sessions, Workshops Open
Friday Nov 15th, 7:00pm
Opening Night Networking Reception
DON’T FORGET TO:
Invite guests to CTNX @ night Fri / Sat.
|Badge Registration (Exhibitor, Demonstrator, Speaker)
Provide Name on Badge, Title and Company if desired.
•Tables = 2 passes
•Booths = 4 passes
•Special packages may include more passes.
EXHIBITORS: If you did not register your badge names upon purchase then simply log back into your account. You can also purchase Additional Staff Only Passes in your account. CLICK HERENOTE: This badge gives you privileged access to all the panel sessions. You do not have to wait in any line for any presentations. But you do need to get their before the line is let in so it’s best to show up early. If you loose your badge there is a $200.00 fee to replace it.
|Required Exhibitor Seller Permits: Due Sept 1stNOTE: You will not be included in the sketchbook program if your sellers permits have not been receivedby September 1st.
1. Burbank Itinerant Merchant License: DOWNLOAD FORM HERE2. Sellers Permit: DOWNLOAD SELLERS PERMIT HERENOTE: If you are selling you need to fill both of these forms. Both are at no cost to you. Additionally if you do not already have a sellers permit you will need to register through the California Board of Equalization either in person, online or by mail. http://www.boe.ca.gov/info/reg.htm
|JOIN US – Due Sept 15th
1. Demonstration Stations: DEMONSTRATION SIGNUP FORM.
2. Breakfast with the Pros: BREAKFAST WITH THE PROS SIGNUP FORM
3. Would you be willing to join a Portfolio Critique Session: PORTFOLIO CRITIQUE SIGNUP FORM
You will be notified by September 30th with your day and time.
|1. Event Sketchbook Brochure: Due Sept 1st
File Submission: Use MEDIA FILE UPLOAD
• Tables 1/2 page
• Booths 1/2 page
• Sponsors and upgrades to full page.
• NOTE: This booklet is landscape format.
2. Air Time Demo Reel: Due Sept 30th
File Submission: Use MEDIA FILE UPLOAD
• Our monitors are widescreen format with a 16:9 aspect ratio
• 16:9 aspect ratio with a max 1280 x 720 and a min of 640 x 360
• 4:3 aspect ratio with a max of 1024 x 768 and min of 720 x 540 and including black bars on either side.
• Format should be data .mov files using naming convention
companyname_reel01.mov, companyname_reel02.mov 3. Sponsor Banner Delivery – Due Nov 15
Deliver on site to event management:
The Burbank Airport Marriott Convention Center
2500 Hollywood Way
Burbank, CA 915054. Screening Material Delivery (Call to make arrangements)5. Attendee Gift Bag Inserts – Due Oct 26th
Provide up to 3000 printed flyers or products to be inserted into the event show bag.
Deliver or mail to:
The Creative Talent Network
3500 West Olive Suite #300
Burbank, CA 91505
|Invite your guests to CTNx @ night.
Tables receive 2 guest party only passes for each Friday and Saturday.
Booths receive 4 guest party only passes for each Friday and Saturday.Share your CTNx Spirit
1. Get your CTNx Spirit Badge CLICK HERE.
2. Tweet your CTNx Spirit Badge http://bit.ly/MG1ztf
3. Tag your tweets with #CTNX2013
|Need Fancy Booth Furniture:||Plush Furniture
Trade Show Furniture Rental
15% CTN Discount
See following page for specifics
|Need Generic Booth Furniture||Blaine Convention Services
Additional Partition or Drape Needs
Trade Show Furniture Rental
|Need AV, Computers and any Digital Stuff||CRE Computer Rental
Monitors, Display Screens, Computers, etc.
|Booth Buddies:||Booth Buddies will be available to watch over your booth for reasonable lengths of time if you will be away for your demonstration time slot, to walk the exhibit hall and enjoy the show. They will be available and can be easily found wearing yellow T’s with a big red “X” on the exhibit hall floor. Just go to the volunteer check in station on site to schedule your “Booth Buddie”.|
|Exhibitor, Demonstrator and Speaker Lounge||DreamWorks Animation Studio is the sponsor of the CTN exclusive VIP Talent Lounge for exhibitors and speakers where complimentary coffee, beverages and light snacks are available. This lounge will serve as command central and a quiet meeting place away from the expo excitement. See Venue Map for location.|
|Avoid the Crowds DO NOT WAIT IN ANY LINES:||For your convenience, your badge gives you privileged access to everything. Do not wait in any lines and instead just go to the head of the line.|
|Need Help Moving In:||For your convenience, CTN has provided Delivery Joe moving porters to help you move in to your space. They will be wearing the signature Yellow and Red X T-shirts will be at the curb when you arrive. Although they are very careful you are reminded that you use them at your own risk.|
|Parking:||Ample on-site parking is available at a discounted rate of $9/day. Validation required at the validation center at registration. If you have purchased a Premiere Exhibitor Package or are staying at the hotel your room key gives you in and out privileges. Street parking is limited but free of charge.|
|Panel and Speaker Schedule||There is (1) panel / presentation room located in the City Ballroom located in the Hotel lobby directly behind the registration desk.|
|Panel and Speaker Technical Specs and Tech Check Sign up
||You will be contacted by our Media Manager to upload all your presentation media to our secure FTP prior to the event and also to bring your media on a DVD data disc to the event labelled for your presentation.There will be Techs on site available to assist you at all times.The City Ballroom stage includes:
Hardware: PC or MAC Laptop with Remote Control, Elmo Downshooter, Traditional Drawing Desk, Wacom Tablet, Hands Free Microphone
Software: Sketchbook Pro, Photoshop, Keynote, PowerPoint
TECH CHECK will be scheduled for your session. Please fill out this TECH CHECK FORM
|Panelists/Speakers Pre-Panel Check-In on Show Day
||NOTE: It is crucial that all moderators, speakers and panelists arrive at the VIP Talent Lounge a minimum of 45 minutes prior to their scheduled presentation time slot (see venue floor plan for location). If you are running late, please try to contact your moderator or the Talent Manager. Check in with the lounge attendant when you arrive. You/your panel will be issued a Speaker Escort who will take you to the presentation room about 30 minutes prior to start-time so you can have time to set up and feel comfortable in the room.Upon entering the panel room there will be house music playing while the previous session exits. The technical staff will help you get situated with mics and any A/V needs. Your moderator or a CTN MC will then introduce you/the panel. When the panel has concluded moderators shall direct the panel and the audience to the Shop Talk Lounge.
Your VIP Escort will also help direct everyone to the Shop Talk Lounge.
|General Info and Badges
||All Speaker and Panelist badges in addition to your guest passes will be picked up at the VIP Talent Lounge. This badge serves as your full 3-day event pass and includes access to the Lounge where you can grab a snack/cup of coffee, briefly escape the bustle of the event or conduct a quiet meeting with colleagues.NOTE: This badge gives you privileged access to all the panel sessions. You do not have to wait in any line for any presentations. But you do need to get their before the line is let in so it’s best to show up early.|
|Speaker Agreements||If you have not signed your speaker agreement you will be asked to sign it when you check in at the VIP Talent Lounge. All speakers much have a signed agreement before they will be allowed to present.|
|Presentation Copyrights||We ask that all speakers/panelists take full responsibility in complying with the copyrights associated with any and all presentation visuals. Please review your agreement for further information regarding copyright compliance.|
|Badges for Exhibitors who are also Speakers/Panelists||If you are an exhibitor that is presenting, your Exhibitor badge will also identify you as a speaker.|
|Check-in||We ask that all of the Demo Artists be checked in at the Speaker/Exhibitor Lounge at least 30 mins prior to your first time slot (or as soon as you arrive at show site – this is where you’ll get your badge) and that you arrive at your Demo location about 5 minutes prior to each scheduled Demo to allow for set up. If you are a speaker or exhibitor and have already checked in with the event in another capacity, please simply be sure to arrive at the Demo location 5 minutes prior to each of your assigned time slots.|
|Information||• Traditional Drawing Stations: the artist will draw/animate live so that attendees can watch technique and see the decisions one makes while working. A camera will project live onto an adjacent flat screen . We ask that each artist supply their own drawing instruments and materials as we will only have limited supplies on hand of animation paper and pencils.• Digital Stations: the artist will demonstrate using a Cintiq tablet provided by CTN-X with Photoshop and Sketchbook Pro.• Sculpting Station: the artist will sculpt live and a camera will project onto an adjacent flat screen. There will be sculpting stands available. However, we ask that each artist supply their own sculpting instruments and supplies.|
|Sign up||If you have not yet signed up for your live demonstrations, you can do so here: CLICK HERE|
|Scheduling||Most workshop will last between 1-2 hours and once completed will retreat to one of “The Shop Talk Lounges”|
|Check-in||You can pick up your badge anytime during registration hours at the VIP Talent Lounge. We ask that all of the Workshop instructors check in at the VIP Talent Lounge at least 45 min prior to their workshop to allow for set up. If you are also a speaker or exhibitor and have already checked in with the event in another capacity, please simply be sure to arrive at the Workshop location 45 minutes prior to each of your assigned time slots.|
|Information||Workshops take place in Talent Alley between the convention hall and the panel/speaker room. Each workshop room is equipped with a large format plasma screen, Cintiq Tablet and PC or MAC laptop but we highly recommend and encourage that you bring your own laptop and appropriate adapters to hook up.
• There are 2 workshop rooms. Please see Event Map for locations.
|Sign up||If you have not yet signed up to be considered to teach a workshop, you can do so here:CLICK HERE|
|Scheduling||The Raising the Bar preview website is t: http://recruiter.ctnanimationexpo.com/login.php You will be notified on Oct 1st that you will have from Oct 18th – Nov 7th to make your selections.|
|Check-in||We ask that all of the Recruiters check in at the VIP Talent Lounge as soon as you arrive at show site – this is where you’ll get your badge and your interview schedule. We ask that you arrive at your interview location about 15 minutes prior to each scheduled interview session to allow for set up. All interviews are held in the Recruiting Lounge. See event map for location.|
||If you are participating in Raising the Bar Recruiting please make sure your company is listed on the CTNx Recruiting Page. If it is not please let us know.|
NOTE: If you have not yet signed up to participate in raising the bar recruiting as a talent seeker, you can do so here: CLICK HERE
|GENERAL||All participants are expected to adhere to all City of Burbank, State of California, and Marriott hotel laws.|
|EXHIBIT SPACE||All exhibitors must be up and running by Friday Nov 16th at noon and must have submitted all approved permits. If you are not going to be ready by Friday noon please let show management know otherwise your space may be given away. Subletting is a not allowed without show management approval.|
|DISPLAY||Exhibitors shall keep all areas clean and will not nail, screw, or otherwise attach any material to the Marriott walls or posts. No damage of any nature may be done to any part of the exhibit hall. We will have methods to help design your area. Just ask one of our staff or Booth Buddy if you need assistance.|
- No exhibit may block or interfere with a neighboring exhibit. Be a good neighbor.
- PG-13 With regards to “adult content” we love and respect our First Amendment rights as much as the next artist, but in order to make this a safe and enjoyable event for everyone, please don’t exhibit anything you wouldn’t want your kids to see.
- And all exhibitors have cleared any existing copyrights for all displays.
- CTN is providing music in the hall and any additional “loud” conflicting sound will NOT BE ALLOWED IN both the Talent Marketplace and / or Opportunity Alley.